How to Conduct a Successful Remote Board Meeting

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Remote board meetings are virtual versions, or virtual face-toface board meetings, in which you can communicate with other attendees using an easy-to-use, secure online platform. Instead of wasting time and money on travel costs, your team can join the meeting from the comfort of their office or at home.

The first step to having a successful remote board meeting is to choose the best video conference software that is secure, accessible and packed with useful tools. Once you’ve found the right one, be sure to conduct a test run prior to the meeting to ensure all participants are aware of the software and can start using it quickly.

You should also study the rules and regulations in your state, which pertain to remote meetings. You may need to consider legal limitations, so make sure to consult your board administrator or attorney before scheduling the meeting.

Another aspect of etiquette during virtual meetings worth considering is to turn off your microphone when you’re not talking to let other participants be able to see the conversation clear. This helps keep the meeting on schedule by avoiding interruptions that could be frustrating for everyone.

Lastly, it’s important to establish precise goals and deadlines for the meeting prior to when you start. You can then keep the meeting on track and complete the agenda items. This will also help keep your remote board members more engaged and focused throughout the meeting.