How to Improve Your Board of Directors Meetings

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A board of directors is a great way to ensure that your business will be run efficiently and decisions made in a fair, transparent manner. To be effective, the board should be active in its members and present at every meeting. Infrequent attendance at meetings can lead to a decrease in productivity and effective leadership. Here are some suggestions that can aid you in improving the quality of your board meetings.

Plan ahead: Make sure that all board members have received the appropriate information, including financial statements, reports, and other background information prior to the date of the meeting. This will enable them to be prepared with thoughtful questions. The early delivery of information gives board members an opportunity to check their schedules and make sure they are free to attend.

Start your meeting promptly. The meeting should be called to order and confirm quorum. This will show the board that it values everyone’s time.

Create a clear process for making decisions: Having a clear decision-making process keeps the discussion on track and avoids divergent thoughts that could cause confusion in the meeting.

Encourage active participation: Creating a space that is comfortable for all members sharing their thoughts and ideas can be a challenge. Chairpersons have a significant part to play in that they can promote participation by inviting input from all sides and encouraging discussion that is balanced and constructive. They can also set ground rules for the discussion in order to encourage concise comments and equal time for all participants.